Installation and Startup

This section covers the installation of the VFP Enterprise Accounting system on a Single User Computer and on a Networked Computer.  If you are not sure of the hardware and software requirements please see the section on System Requirements.

Startup procedures are covered in this section.  Both Single User and Network Environments are covered.

• Begin at the Windows desktop.
• Close any open applications.
• Inset the CD-ROM disc into your CD-ROM drive or if you downloaded the install file double click on the install file.
• The VFP Enterprise Accounting Startup window will appear.
• Click on the INSTALL button and follow the on-screen instructions to install the program.

If you insert the CD in the drive and the VFP Enterprise Accounting Startup window does not appear automatically on the screen, you can install the program manually.

• Click on the Start button on the task bar and select Run.
• Type E:\setup.exe (if your CD-ROM has a different drive letter assigned, substitute that letter for E.)  If you are installing from a downloaded file using the My Computer folder find the install file in the folder where you saved it and double click on it.

• Click on the OK button to begin the installation and follow the on-screen instructions to install the program.

To Start VFP Enterprise Accounting Single User
After you have successfully installed VFP Enterprise Accounting onto your hard disk, follow the steps below to run the program:

• Begin at the Windows desktop.
• Click on the start button then select Programs, and then VFP Enterprise Accounting or if your installation created a shortcut on your Desktop, click the shortcut.
• Click on VFP Enterprise Accounting to start the program.

• Next enter your access code and password. If you are starting the system for the first time, use the defaults listed below.  Both the Access Code and Password are case sensitive.
• Enter ADMIN in capital letters for the Access Code if this is your first time into the program after the installation.
• The systems is shipped without a password.  If this is you first time running the software after installation, leave the password field empty and click the OK button.  If you have already started the system and assigned passwords, then enter the correct password, then click the OK button.  Both passwords and Access Codes are case sensitive.
• The Select Company check-box should be left un-checked if this is the first time entering the system.  Once you create additional companies, you can check this box, then after you click OK you will be allowed to select the company you want to work with. 
• DO NOT  check the "Select Company" check box the first time into the system.
• Click the OK button.
• If you made a mistake entering either your Access Code or Password, the following screen will display:

• Click the OK button and try again.  You will have three chances to login.  If after the third time you fail to login, the system will exit.  You will have to restart VFP Enterprise Accounting.
• If you entered the correct Access Code and Password, the system will log you in and take you to the VFP Enterprise Accounting Desktop.  If you checked the "Select Company" check box, the company selection screen appears.

• Select the company you will be working with by clicking on the company name in the grid.
• Click the OK button.
• The main VFP Enterprise Accounting desktop should now appear.
• You are now ready to begin using the system. You should proceed to the  Setting up VFP Enterprise Accounting section and Appendix A - Setup Checklist.

The installation process creates an ICON on your desktop.  You can double-click the VFP Enterprise Accounting ICON on your desktop to start the program.

Installation on a Networked Computer - Windows 2003/2008 Server
This installation procedure does not discuss Network Basics.  If you are not a network engineer, you should review your vendors operating system manual for instructions on how to setup users, permissions and shared drives on your file server.
To Install VFP Enterprise Accounting on your server follow these steps:

• Begin at the Servers Windows desktop. 
• You should be logged in as Administrator.
• Close any open applications.
• Inset the CD-ROM disc into your CD-ROM drive or if you downloaded the install file double click on the install file.
• The VFP Enterprise Accounting Startup window will appear.
• Click on the INSTALL button and follow the on-screen instructions to install the program.

If the VFP Enterprise Accounting Startup window does not appear automatically on the server screen, you can install the program manually.

• Click on the Start button on the task bar and select Run.
• Type E:\setup.exe (if your CD-ROM has a different drive letter assigned, substitute that letter for E.)

• Click on the OK button to begin the installation and follow the on-screen instructions to install the program.
• Once the  installation has been completed, you need to "SHARE" the ROOT directory VFP Enterprise Accounting is  installed into and select a Share Name  The default share name is VFP2K. You must make sure that users will have access to the shared directory.  For permission requirements refer to Appendix C. This appendix also provides a list of the files installed into your server.  This completes the server installation phase.
• DO NOT START THE VFP Enterprise Accounting PROGRAM FROM THE SERVER.  IF YOU DO, THE DATA FILES WILL NOT BE INITIALIZED CORRECTLY.  THIS VERSION REQUIRES THAT THIS PROCESS BE DONE FROM A WORKSTATION. 
• Once you have completed the server installation, proceed to a workstation.  Map the shared drive from the server onto your workstation. The drive letter is not important since VFP Enterprise Accounting does not relate to drive letters.  To make things consistent you might want to use "V" if available, as your shared directory.  You may also use the \\Server\VFPSharedFolder instead of a direct drive letter mapping.
• Create a short-cut on the Windows desktop to the VFP Enterprise Accounting executable file; VFPAcctRt.exe on the mapped server drive.  If you do not know how to create a short-cut please ask your network administrator or refer to your operating system manual.
• Double click on the VFP Enterprise Accounting short-cut on your desktop.  The VFP Enterprise Accounting system should start up.  The first time you run VFP Enterprise Accounting, the system will run through an initialization phase.
• The login screen should appear as in the picture below.

• Enter ADMIN in capital letters for the Access Code.
• The systems is shipped without a password.  If this is you first time running the software after installation, leave the password field empty and click the OK button.  If you have already started the system and assigned passwords, then enter the correct password, then click the OK button.  Both passwords and Access Codes are case sensitive.
• DO NOT check the "Select Company" check box. 
• Click OK. 
• The system begins an initialization sequences which should only take several seconds.  If everything went OK proceed to the next step.
• The main VFP Enterprise Accounting desktop should now appear.
• You have now completed the VFP Enterprise Accounting network installation and initialization process. 
• Proceed to the other workstations, map the network drive, and create the VFP Enterprise Accounting shortcut on each desktop.
• Proceed to install any required printers.
• You are now ready to begin using the system. You should proceed to the  Setting up VFP Enterprise Accounting section and Appendix A - Setup Checklist.

To Start VFP Enterprise Accounting in a Networked Environment
After you have successfully installed VFP Enterprise Accounting onto your server and initialized the first workstation, follow the steps below to run the program:

• Begin at the Windows desktop on your workstation.
• Double Click on the VFP Enterprise Accounting shortcut on the desktop.
• The login screen should appear as in the picture below.

• If there is an Access Code displayed, it is from your most recent work session.
• Next enter your Access Code and Password.
• Click the OK button.
• If you made a mistake entering either your Access Code or Password, the following screen will display:

• Click the OK button and try again.  You will have three chances to login.  If after the third time you fail to login, the system will exit.  You will have to restart VFP Enterprise Accounting.
• If you entered the correct Access Code and Password, the system will log you in and take you to the VFP Enterprise Accounting Desktop.  If you checked the "Select Company" check box, the company selection screen appears.

• Select the company you will be working with by clicking on the company name in the grid.
• Click the OK button.
• The main VFP Enterprise Accounting desktop should now appear.

Exiting VFP Enterprise Accounting

• Click the "X" in the upper right corner of the VFP Enterprise Accounting desktop.  This will close all open windows and exit.  You may also select FILE from the drop-down menu, then Exit.   
• Both will perform the same exit functions. 
• A small system message box will appear. 
•  



• If you want to exit, select Yes if you do not want to exit select No.